How do I calculate total hours worked?

Subtract your start time from your end time to get the hours worked in each shift. For example, 8:00 AM to 5:00 PM is 9 hours. If you took a 30-minute lunch break, subtract 0.5 hours for a total of 8.5 hours. Add up each day to get your weekly total.

How do I convert minutes to decimal hours for payroll?

Divide the minutes by 60. For example, 30 minutes = 0.5 hours, 15 minutes = 0.25 hours, 45 minutes = 0.75 hours. So 8 hours and 45 minutes = 8.75 hours. Multiply decimal hours by your hourly rate to get your gross pay.

When does overtime kick in?

Under the federal Fair Labor Standards Act (FLSA), overtime is paid at 1.5x your regular rate for all hours worked over 40 in a workweek. Some states have daily overtime rules: California requires overtime after 8 hours in a day. Always check your state specific overtime laws, as they may be more generous than federal rules.

How do I calculate pay with overtime?

First calculate your regular hours (up to 40 per week) and multiply by your hourly rate. Then calculate overtime hours (over 40) and multiply by 1.5x your hourly rate. Add both together for your gross pay. For example: 45 hours at $20/hr = (40 x $20) + (5 x $30) = $800 + $150 = $950 gross.

What is the difference between hours worked and hours paid?

Hours worked are the actual hours you were on the clock. Hours paid may differ if your employer rounds time (e.g., to the nearest 15 minutes), if you receive paid time off, or if you have guaranteed minimum hours. This calculator shows actual hours worked based on your clock-in and clock-out times.

Tools

Time Card Calculator

Calculate total hours worked from clock-in and clock-out times. Supports breaks, overtime, and multiple shifts. Instantly converts time to decimal hours for payroll.

Hourly Rate (optional)

Enter your hourly wage to calculate gross pay including overtime (1.5× after 40 hours/week).

Minutes to Decimal Conversion

0 min

= 0.00 hr

15 min

= 0.25 hr

30 min

= 0.50 hr

45 min

= 0.75 hr

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How to Use the Time Card Calculator

Calculate your total hours worked and weekly pay in four easy steps.

1
Enter your clock-in time
Type your start time for each day in HH:MM format (e.g., 8:00 AM or 08:00). Use 12-hour or 24-hour format.
2
Enter your clock-out time
Type your end time for each day. The calculator will automatically compute hours worked for that shift.
3
Enter break time (optional)
Enter any unpaid break time in minutes (e.g., 30 for a 30-minute lunch). This will be subtracted from your total.
4
Add your hourly rate (optional)
Enter your hourly wage to see your estimated gross pay, including overtime at 1.5x for hours over 40.

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	Day	Clock In	Clock Out	Break (min)	Hours
	Monday				—
	Tuesday				—
	Wednesday				—
	Thursday				—
	Friday				—
	Saturday				—
	Sunday				—

Time Card Calculator

Minutes to Decimal Conversion

How to Use the Time Card Calculator

Frequently Asked Questions

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